If you’ve been looking into your family history, you’ve probably realized just how much information is out there. With every record, document, and clue, it can feel like you’re putting together the world’s biggest puzzle. Many people start genealogy as a hobby, but there often comes a time when you might feel stuck or overwhelmed. That’s when hiring a professional genealogist can help move your research forward.
But how do you know when it’s time and what should you ask before hiring one? That’s what this blog post is all about. Let’s get started.
Why Hire a Professional Genealogist?
Genealogy research is exciting, but it can also be time-consuming and sometimes frustrating. Here are a few reasons why hiring a professional might make sense for you:
You’ve hit a brick wall
No matter your skill level, every genealogist hits a point in their research where they can’t find any more information. Whether it’s missing records, same-name people, or just plain confusion, a professional can uncover new sources and strategies that you might not have considered.
You need access to a particular record
Professionals often have access to databases, archives, and records that aren’t available to the general public. This can include international records or old newspapers. Plus, many genealogists maintain subscriptions to paid genealogy websites, making it easier to access resources that might otherwise be out of reach for most people.
You want to save time
Researching your family history is a marathon, not a sprint. It can take hours, days, or even years. If you don’t have the time to devote to long hours of research, hiring a genealogist can help you achieve the results you want, faster.
You need expert analysis
Genealogists aren’t just good at finding records; they’re skilled at analyzing the information and making connections between different sources. A professional can help you understand what the records are telling you and how they all fit together.
So, when should you hire a professional genealogist?
- You’ve exhausted the sources you know and can’t make progress.
- You’re researching ancestors in another region or country and don’t know where to look.
- You need help navigating complex records, like land or probate.
- You want someone to help verify your research and make sure your tree is accurate.
3 Questions to Ask Before Hiring a Genealogist
Now that you’re considering hiring a professional, it’s important to find someone who will be a good fit for your needs. Not all genealogists specialize in the same areas or offer the same services. Asking the right questions upfront will make sure you hire someone who can help YOU.
Here are three questions to ask before making a decision:
1. What is your area of expertise?
Genealogy is a broad field, and different professionals specialize in different areas. Some genealogists focus on specific regions, such as New England, while others might specialize in certain record types, like military records, immigration records, or DNA.
By asking about their expertise, you’ll have a better idea of whether they’re the right fit for your specific project. If you’re researching ancestors from Ireland, you want a genealogist with experience in Irish records. Or if you’re looking to solve a mystery through DNA, are you hiring someone who knows how to use DNA in genealogy research?
Tip: It’s also helpful to ask about any certifications or memberships in professional organizations like the Board for Certification of Genealogists (BCG) or the Association of Professional Genealogists (APG). These credentials show that the genealogist has undergone rigorous training and follows industry standards.
I am a member of APG and working towards certification.
2. What is your research process, and what will I receive at the end?
Every genealogist works a little differently, so you need to understand their research process upfront. A good professional will tell you, but if they don’t, ask what it is. It’s important to have a clear picture of how they work to make sure your goals are met.
Also, be clear on what you’ll receive at the end of the project. Will you get a detailed research report, copies of documents, or just a family tree? Some genealogists provide written analysis explaining their findings, while others might give you a digital folder with all the documents they’ve uncovered.
You don’t want to be left wondering what you’re paying for. Make sure the deliverables are clear, so you get the outcome you want.
3. What are your fees and turnaround time?
Genealogy research can vary in terms of cost, depending on how difficult the project is, the records involved, and the genealogist’s experience. Some professionals charge hourly rates, while others may offer flat fees for specific services. Be sure to ask for a clear breakdown of fees, so you know what to expect.
Most genealogists will ask you to sign a contract, which protects both you and them. Also, a retainer may be required before they start researching.
Ask about the expected turnaround time. Some genealogists may take weeks or months to complete a project, especially if they’re handling multiple clients or waiting for access to certain records. If you have a specific timeline in mind, be sure to mention that upfront.
Tip: While it’s important to consider cost, the cheapest option isn’t always the best. A more experienced genealogist may charge higher rates, but they might also be able to complete the project more efficiently and with more accuracy.
When Hiring a Genealogist Isn’t the Right Choice
Hiring a professional genealogist isn’t always necessary. Here are a few situations where you might want to hold off:
- You’re just getting started: If you’re new to genealogy, there are many resources available online to help you learn how to research. You might not need a professional right away. Take the time to learn basic skills.
- Your project is still manageable: If you’re able to make steady progress on your own, keep going! A genealogist can help with specific challenges, but they aren’t a requirement for every project.
- You enjoy the research process: If the thrill of discovering your ancestors yourself is what you love most, then keep researching! Many genealogists only hire professionals for the more challenging aspects of their tree and continue doing the rest on their own.
My Process
I started Gray Stabley Genealogy Services because I love to research and I want others to find that same joy. Whether you need someone to point you in the right direction or do the project for you, consider hiring me for your next project.
We’ll start with a conversation. What are looking for? Be specific! You may want to know everything about everyone, but that isn’t helpful. Asking one genealogy question at a time is how we systematically find out more about your ancestors.
I do ask that you sign a contract and pay a retainer. Once that is complete, I start work on your project. I don’t handle many clients at one time, so you’ll get individual attention. If it’s a long project, I’ll keep you updated along the way. If it’s shorter, my turnaround time is usually within two weeks.
In the end, I will deliver a research report with my notes, analysis, and the documents I found. Every client project is different, so the report will be tailored to you.
While you decide whether hiring a professional is right for you, here are some of my previous blog posts that may help in your research:
3 Ways Continuing Education Can Advance Your Genealogy Research
10 Free Resources For Family History Research
How To Overcome Inconsistent Information in Genealogy Research
Simple Steps To Advance Your Genealogy Skills
Why It’s Important To Ask Different Genealogy Research Questions
Finally
Whether you’re stuck, short on time, or looking for expert advice, a professional genealogist can help you uncover records and make connections you may have missed. By asking the right questions about their expertise, research process, and fees, you can find the perfect person to help with your project.
Genealogy is a deeply personal experience, and having the right help can make all the difference. Ask yourself whether now might be the right time to reach out and get that support. Your ancestors are waiting.
Genealogy tip: If you’re not sure about hiring a particular person, ask them for a sample of their work. While they won’t betray a client’s confidence, they can give you a snippet of previous work that will allow you to see what they offer.
